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Every order in Omnilinker lives on the Orders list. Orders arrive from a connected marketplace account, you add them by hand, or you start one from a contact. You open an order on its card, where you add products, record payments, edit the buyer’s details, confirm it to reserve stock and move it through your statuses. Open Sales > Orders. You need the Orders permission, under Ordering; the other permissions are listed in Permissions. If Sales is not in your menu, order management is switched off for your organization; see Modules and feature availability.

Where orders come from

Each order lands in its source’s initial status, or in your primary status when the source has none. Sources and their defaults are set up in Order statuses, sources and extra fields. Every order gets the next number in your organization, shown as #1042. An order from a marketplace also keeps the marketplace’s own order number, its external number.

The Orders list

The page has three parts: the status folders on the left, a toolbar, and the list of orders, newest first.

Status folders

STATUS FOLDERS lists your statuses by group, each with the number of orders in it.
  • All shows every order that is not archived.
  • Click a status to see only its orders.
  • Hold Ctrl (Cmd on a Mac) and click several statuses to see the orders of all of them.
  • Archive shows archived orders. See Archive and restore.
The folders, their order and their groups are your statuses; see Order statuses.

Columns

A row with a mismatched payment or an incomplete delivery form is highlighted. Click a row to open the order’s card. The ⋯ menu at the end of a row has Open, Archive and Delete, as your permissions allow. Choose 25, 50 or 100 orders per page under the list. The search box finds orders whose external number, buyer login, buyer e-mail or buyer phone is exactly what you type, or that have a product whose name contains it, with the same upper and lower case. Order numbers and SKUs are not searched, whatever the box’s hint says. To find an order by its own number, use No. from and No. to in Filters.

Filters

Click Filters to open the filter panel, set what you need and click Apply filters. The ERP group appears when the ERP integration is switched on for your organization. Not in ‹ERP› yet lists orders that wait, failed or went unconfirmed, Failed those that were not sent or whose cancel was refused, and In ‹ERP› orders in the ERP, including those you marked as entered by hand. Removed in ‹ERP› lists the open orders the ERP cancelled or deleted, whose stock Omnilinker holds again (an archived order’s is not held); they are among Not in ‹ERP› yet too. The panel on a connection’s Orders tab links to the list filtered to one connection, shown as the chip Connection: …. See Orders to your ERP and Removed in the ERP. The buyer, external number and currency filters match the whole value. Login / name matches the buyer’s login only, not the name. Each active filter appears as a chip; click its ✕ to remove it, or click Clear to remove all filters and the search. The badge on Filters counts the active filters. Carrier finds the orders of the carriers you tick; Not known finds the orders without one, which includes every order taken in before Omnilinker stored delivery methods (7 November 2026). The chip reads Carrier: …, a saved view keeps it, and a link can carry it as ?carrier=DPD,INPOST. See Delivery method.

Saved views

To keep a set of filters, open Filters, click Save as view…, enter a View name and click Confirm: “View saved.” The view keeps the search, the filters, the status folders you picked and whether you were in Archive. To use it, open View and pick it under Saved views. Saved views are yours: other people do not see them. You cannot rename or delete a view yet.

Add an order by hand

1

Create the order

On the Orders list, click Add order. Omnilinker creates an empty draft and opens its card.
2

Add the products

In Products, click Add products. See Products.
3

Enter the buyer

Choose a contact, or fill in the buyer’s details and addresses. See Customer and buyer details and Addresses.
4

Confirm the order

Click Confirm order in the header. Confirming reserves the stock; see Confirm an order.
An order added by hand belongs to your personal source and gets the currency PLN. You cannot choose another currency for it, and the currency cannot be changed once the order exists. An empty draft, with no products and no buyer details, is deleted by itself 7 days after it was created.

The order card

The card starts with the order’s header:
  • Order # and the external number, or “no external number”. data hidden means you see the buyer’s details masked; see Personal data.
  • The source.
  • The status. Click it to choose another; see Change the status.
  • The priority, from 0 to 5 stars. Click a star to set it, or click the current one again to clear it. You need Edit order.
  • Your organization’s custom trigger buttons, if any. See Custom triggers.
  • The confirmation switch: Confirm order, Confirmed, or Confirm — unavailable. See Confirm an order.
  • The stock state: stock reservation active or stock deducted. Nothing is shown while the order holds no stock.
  • Issue receipt, when your plan includes fiscalization. See Fiscal receipt.
  • A chip such as In Wapro, Sending to Wapro or Not in Wapro yet, when the order’s source sends to an ERP. See Sending to the ERP.
  • Actions; see The Actions menu.
A banner above the header says Draft — “confirm to reserve stock” — for an unconfirmed order, and Delivery form incomplete — “buyer data may be incomplete. Wait for the purchase to be confirmed on the channel.” — for a marketplace order whose buyer has not finished the purchase yet. The menu on the left jumps to the card’s sections: Products, Information, Addresses, Shipments, Messages and notes, Automations and History. When your plan includes fiscalization, Receipt is there too; see Fiscal receipt. ERP is there for an order whose source sends to an ERP; see Sending to the ERP.

The Actions menu

Copy order and Create return are not available yet.

Products

The Products section lists the order’s lines: the name with its EAN and SKU, Location, Qty, Gross price, VAT, Weight and Added. Added shows when the order was created, not when the line was added. Below the lines, Items value, Delivery and Total. All prices are gross, in the order’s currency. A line can carry a chip:
  • set / bundle: the line is a bundle.
  • discount: the line is a discount, with a negative price.
  • unlinked: the line is not linked to a catalog product, so it does not change stock.
You change products with the Edit order permission.

Add products from the catalog

1

Open the picker

Click Add products. The Add products dialog opens.
2

Find the product

Type part of the name, the SKU or the EAN. The list shows 20 products at a time; Load more shows more.
3

Add it

Click Add next to the product: “Added ”…” to the order.” Each click adds one piece as a new line. Add more products, then click Close.
The Price column shows the product’s gross price at the price level of the order’s source, or at your recommended retail price (RRP) level when the source has none. See Order sources and Price levels. A price in another currency is marked other currency: it is added as it is, and you can change it afterwards. The Stock column shows how many pieces are available; hover over the number to see each warehouse. The column is there when you use inventory.

Add a line that is not in the catalog

In the Add products dialog, click Add a manual line (not linked to the catalog). Enter the Name, optionally the SKU / EAN, the Quantity, the Gross price and the VAT rate, then click Add line. A manual line does not change stock. Its price cannot be negative: you cannot add a discount line by hand yet. Discount lines come with orders from your sales channels.

Edit or remove a line

Open the line’s menu at the end of its row:
  • Edit opens Edit line: Name, SKU / EAN, Quantity (a whole number), Gross price, VAT rate, Weight (kg) and Location. The price is in the order’s currency. Click Save. The dialog’s note says a discount is entered as a line with a negative price; that works only on a discount line that came with the order.
  • Delete asks “Remove line ”…” from this order?” and removes it.
The VAT rates are 23%, 8%, 5%, 0%, ZW (exempt), NP (not subject) and OO (reverse charge). On an order that is in your ERP or on its way to it (Sending to ‹ERP›), every one of these changes first asks you to confirm that the change is sent to the ERP, and lists what it changes. See Change an order that is in the ERP. To change the price, VAT rate or weight of several lines at once, tick them, click Product operations, choose the Field, enter the New value and click Apply. With no line ticked, you get “Select at least one line first.” Omnilinker changes the lines one by one and stops at the first that fails: “Stopped — updating line ”…” failed:”. A warning icon next to a quantity means the order wants more than is available: “Only … in stock at the moment — the ordered quantity exceeds it.” It is shown only before the order holds any stock.

Information

Payment

The Payment block shows Due, Paid, the last payment Method, the payment badge, and how much is missing. To record a payment or a refund:
1

Open the form

Click Record payment. The amount is filled in with what is missing.
2

Fill it in

Choose Payment or Refund, enter the amount as a positive number, and optionally the Method, such as bank transfer. The amount is in the order’s currency.
3

Save

Click Save payment. The payment is dated when you save it.
You need the Manage payments permission. An amount of zero is refused: “Enter a valid, non-zero amount.” Orders from a marketplace arrive with the payment the marketplace reported already recorded.

Payment status

The payment status follows from the payments, not from the order’s status.

Promised delivery

The Promised delivery block holds the date you promised the buyer. Pick a date, then press Save (or Enter) to keep it, or Cancel to drop the pick. To remove the date, press Clear the date, or empty the field and press Save. Only dates from 2000 to 2100 are accepted. You need Edit order. Without that permission the block shows the date and nothing else. The date is a day in your organization’s time zone. An order is Late from the start of the day after that date until it is sent, delivered, cancelled or returned; an order waiting in a Ready for pickup-type status is still late. Omnilinker does not send the date to your ERP or to a marketplace, and the History records who set, moved or cleared it. Automations can act on it: see the trigger An order is past its promised delivery date in Automations.

Delivery method

The Delivery method block shows how the order leaves: the method’s name, as the marketplace gave it (“Allegro Paczkomaty InPost”) or as you typed it, and its carrier, who picks the parcel up. A marketplace order gets both when Omnilinker takes it in: the carrier is the one you chose for the method in Delivery methods, if you did; otherwise it comes from the method’s name (InPost, DPD, DHL, UPS, GLS, FedEx, Poczta Polska, Orlen Paczka, Allegro One, Personal pickup), or from the parcel locker’s operator, and a method none of them names is Other carrier. If the buyer changes the delivery on Allegro before the order is sent, the order follows: its delivery method and carrier, its parcel locker or pickup point, and its delivery address. A pickup point or address someone corrected on the order stays as it is: you get an inbox notice that the buyer changed it, so you can check it before you ship. If the order already has a shipment, the order still takes the buyer’s change, but the shipment and its label keep the old locker or address: you get an inbox notice to check the label before the parcel leaves. An older message from Allegro that arrives late never undoes a newer change. Next to the carrier the block says who chose it: From your delivery method settings, From the rules (the method’s name or the locker’s operator) or Set on this order (someone set it here). Orders taken in before 7 November 2026 say neither. To set or correct it, type the name, choose the carrier from the list and press Save (or Enter), or Cancel to drop the change. Leave the carrier on Not known and Omnilinker gives the carrier a marketplace order with that method would get: the one you chose for the method in Delivery methods (From your delivery method settings), else the name’s (From the rules). If you renamed the marketplace’s method, the result is the name’s and yours (Set on this order), also when you save the order again later; type the marketplace’s name back and it is that method again. Clear both to remove the delivery method. If saving fails, what you typed stays so you can correct it. A manual order gets its delivery method here too. You need Edit order, and the order must not be sent, delivered, cancelled or returned yet; after that the block is read-only. A carrier you set stays when the marketplace sends the same method again, and when someone updates open orders from Delivery methods; saving the values unchanged also makes them yours (Set on this order). The same goes for the API: setting an order’s delivery method with the values it already has makes the carrier the caller’s (Set on this order), so your delivery method settings no longer change it. The History records who changed it, from what to what.

Customer and buyer details

The Customer block has two parts. The top part is the contact the order is linked to. You need Edit order, and contact management must be on for your organization.
  • Choose customer opens a search by name, e-mail or NIP. Click Choose next to a contact. When the order has no buyer details yet, Copy customer data to the order is ticked, and the contact’s details are copied as well.
  • Create from order data creates a contact from the order’s buyer, delivery and invoice details and links it. If a contact with the same valid NIP, marketplace account or login, or e-mail exists, Omnilinker links that one instead (see Contacts created from orders for the order of the checks). Either way the contact becomes a Customer. You also need View personal data.
  • Change links another contact, and Unlink removes the link.
When you confirm an order that has no contact, Omnilinker links one by itself; see Contacts. The bottom part, Buyer details (this order), is the order’s own copy: Login, Email, Phone and Buyer comment. It never changes when the contact changes. An order from a marketplace also shows the buyer’s Name and Company when the channel sends them. You cannot edit these two on the card, and Edit and Copy from customer keep them as they are.
  • Edit opens Edit buyer details.
  • Copy from customer copies the linked contact’s e-mail and phone into the order. It fills in the delivery address and the invoice details from the contact only where the order has none.
Both need Edit order and View personal data. Allegro orders keep this buyer data. An open order that was imported before Omnilinker started keeping it gets it from Allegro on the following checks (every 2 minutes, up to 10 orders per account at a time). Only empty fields are filled, so anything you typed stays, and every block that changed adds an entry to the order’s History made by an automation. Orders whose status is of type Sent, Delivered, Cancelled or Return, and archived and anonymized orders, are not refetched. See Status types. Each order is refetched once. An order Allegro no longer returns, or one whose refetch fails 5 times, is skipped and keeps the data it has. Placed / in status shows when the order was placed and since when it has been in its status.

Personal data

Without the View personal data permission, you see the buyer’s details and addresses masked, the card shows data hidden, and you cannot edit them.

Addresses

The Addresses section shows Delivery, Invoice details and Pickup point. Click the pencil on one of them to edit it; you need Edit order and View personal data.
  • Delivery and Invoice details: Name, Company, Street, Postcode / City and Region / Country. The country is a two-letter code.
  • Delivery also shows Phone when the channel sent one.
  • Invoice details also has wants an invoice (“The buyer requested an invoice”) and Tax ID. copy from delivery fills the invoice address from the delivery address. A Polish NIP is shown in Tax ID, never as a foreign tax ID.
  • Invoice details also show Foreign tax ID, with its type in brackets (for example Czech IČO or an EU VAT number), and VAT payer (Active, Not active, Not applicable or Unknown) when the channel sent them. Both are read-only, and editing the invoice details keeps them. The invoice’s own phone is stored but not shown on the card.
  • Pickup point: Locker ID, Point name and Street.
Check the delivery address before you create a shipment: the shipment takes the recipient from it.

Shipments

When your plan includes shipping, the Shipments section lists the order’s shipments and creates new ones. See Shipments, labels and tracking.

Fiscal receipt

When your plan includes fiscalization and you have the Receipts permission, the card has a Fiscal receipt section, Receipt in the menu on the left. There you check the order’s receipt, issue it and follow it to the printer. See Issue fiscal receipts. The receipt button in the order’s header says how the receipt stands:
  • Issue receipt: no receipt yet. Click it to go to the Fiscal receipt section. Without the Issue and withdraw receipts permission it reads Fiscal receipt.
  • Receipt under way: the receipt is on its way to the printer.
  • The receipt’s number, for example Receipt 743, once it has printed.
A chip next to the section’s title shows the receipt’s status, such as Printing or Printed, plus Test for a receipt on a test printer. On the Orders list, the order’s row shows the same chip, with the number once the receipt has printed. See Follow the receipt. To issue receipts for several orders at once, tick them on the list and click Issue … receipts; see Bulk actions. When the ERP has already issued an invoice for the order, the section warns “This order already has an invoice in ‹ERP› (…). Print a receipt anyway?” and asks you to confirm before it prints. See Issue fiscal receipts.

Sending to the ERP

When your organization uses the ERP integration and the order’s source sends to an ERP, the card has an ERP section. It says where the order stands in the ERP, and why:
  • Not in ‹ERP› yet, and when it will be sent: on confirmation, when the order reaches a status, or by an automation rule or by hand. When reasons are listed under it, such as Products not linked to the ERP or More than one ‹ERP› customer could be this buyer, or those found are blocked or inactive, they are what holds the order back. Waiting to be sent to ‹ERP› means the order is queued and nothing holds it back.
  • Sending to ‹ERP›, then In ‹ERP› or In ‹ERP› as … with the ERP’s order number, the customer it went to and whether a reservation was booked (Partly reserved in ‹ERP›: x of y when only part was).
  • Not sent to ‹ERP›, No confirmation from ‹ERP›, Cancelling in ‹ERP›, Cancelled in ‹ERP› and Not cancelled in ‹ERP›: cancel order … there by hand when something goes wrong.
  • Managed by another system for a source whose orders another system enters into the ERP; Omnilinker sends nothing.
  • Removed in ‹ERP› when the ERP cancelled or deleted the order while it is open here; see Removed in the ERP.
  • On a warehouse the ERP manages, who holds the stock: Omnilinker holds this until ‹ERP›‘s next stock read, then Reserved in ‹ERP›.
Once the ERP reports on the order, the section also shows what it did with it:
  • Status in ‹ERP›: …, for example Status in Wapro: realised. It is a warning when the ERP cancelled the order, as Status in ‹ERP›: cancelled, and Deleted in ‹ERP› is a warning too.
  • Invoice … issued in ‹ERP› · KSeF …, one line for each invoice (up to 5), and Shipment … in ‹ERP›.
  • Not read back from ‹ERP› yet: its status and invoices show here once ‹ERP› reports them. until the first read.
None of this changes the order’s own status. How often it is read, and what is read, is in Orders to your ERP. The buttons are Send to ‹ERP› now, Send again, Send to ‹ERP› again (after a removal in the ERP), Cancel and send again, Try the cancel again, Choose the ‹ERP› customer, Entered in ‹ERP› by hand and, for a change the ERP did not take, Retry and Undo my change. A section that lists Earlier ‹ERP› orders shows an order that was sent more than once. Once an order is on its way to the ERP or in it, a change to its products goes to the ERP after you confirm it. You can add or remove a product line, and change a line’s quantity or unit price. The card shows Change waiting for ‹ERP› while the change is on its way, and says why when the ERP does not take it, with Retry, Undo my change and Cancel and send again. A line’s warehouse, merging and splitting stay locked (“Order … is in the ERP; change it there, or cancel it.”). Buyer details and addresses can still be edited, but they are not carried to the ERP, so change them there too, and the delivery cost as well. Cancelling the order cancels it in the ERP. The history lists each step (Sending to the ERP, In the ERP, Not sent to the ERP and so on), the changes (Change waiting for the ERP, Change saved in the ERP, Change not taken by the ERP, No confirmation of the change from the ERP and Change undone: lines back to what the ERP holds), and what the ERP did afterwards: ERP status changed, Invoice issued in the ERP and Deleted in the ERP, which the history labels as Automation. The whole flow, with the settings it needs, is in Orders to your ERP.

Messages and notes

Internal notes holds one note for your team, “never sent to the customer”. Type it and click Save note. Edit and Delete change or remove it. A note has up to 510 characters. You need Edit order. Messages to buyer is not available yet: Omnilinker does not send messages to buyers.

History

History lists what happened to the order, newest first, with who did it: a person, an automation or an API key. It shows the latest 100 entries. Payments and Statuses narrow the list. You need the Journal permission; without it, the section stays empty. The Automations section above it shows what your automations did with the order; see Runs and activity.

Confirm an order

An order goes through three intake states, shown in Delivery-form state: To confirm a draft, click Confirm order in the header. You need Change status. A marketplace order cannot be confirmed by hand (“requires delivery-form data”): Omnilinker confirms it when the marketplace sends the buyer’s delivery details. Confirming links a contact to the order when it has none; see Contacts.

Stock

When you use inventory, an order changes stock in two steps:
  1. Confirming reserves. Each line linked to a catalog product reserves its quantity in its warehouse: the order source’s warehouse, or your default warehouse. See Warehouses. The header shows stock reservation active.
  2. Sending deducts. When the order moves to a status of the type Sent or Delivered, the reservation becomes a deduction from the stock on hand. The header shows stock deducted.
To deduct before that, open Actions and choose Convert stock, then confirm “Convert this order’s stock reservation into a deduction? Reserved stock will be deducted from on-hand.” Changes to a confirmed order follow its stock:
  • Adding, editing or removing a product line reserves or deducts the difference.
  • Moving the order to a Cancelled-type status releases its reservation, or puts deducted stock back.
  • Deleting the order does the same.
  • Moving a cancelled order back to another status reserves its stock again, or deducts it when the new status is of the type Sent or Delivered.
Manual lines and unlinked lines never change stock. On a warehouse your ERP manages, nothing is deducted in Omnilinker: the order’s stock stays held until the ERP has the order, and the ERP’s next stock read takes over. The ERP section says who holds it: Omnilinker holds this until ‹ERP›‘s next stock read, then Reserved in ‹ERP›. See Stock on a warehouse your ERP manages.

Change the status

Click the status in the order’s header and pick another. You need Change status. What the new status does depends on its type; see Status types:
  • A Cancelled-type status cancels the order and releases or puts back its stock.
  • A Sent- or Delivered-type status deducts the reserved stock.
  • For an order from a marketplace account with Order synchronization on, Omnilinker sends the marketplace the matching status for the new status’s type. See Status mapping.
To move orders to your Sent-type status when their shipment leaves, turn on Auto-mark orders as Sent on dispatch. With Auto-cancel on buyer cancellation on for the account, a buyer’s cancellation on the marketplace cancels the order in Omnilinker as well; see Auto-cancel on buyer cancellation. An order already in a Sent-, Delivered- or Return-type status is not cancelled: you get the notification “A buyer cancelled an already-shipped order” instead, and handle the refund or return yourself. See Notification inbox.

Split an order

An order that is in the ERP, or on its way there, cannot be split.
1

Open the split

Open Actions and choose Split order. The Split order #… dialog opens.
2

Choose what moves

Under To the new order, use + and − to set how many pieces of each line move. Stays in #… shows what remains. Quantities are whole numbers.
3

Split

Click Split (create new order). Omnilinker creates the new order and opens it.
The new order has the same source, currency, status and confirmation as the original, and no external number. It does not get the buyer’s details, the addresses or the linked contact: fill them in on the new order, or use Choose customer. Stock that the moved lines held moves with them. You need Merge / split orders. Merging orders is not available in the app yet.

Start another order for the same buyer

Open Actions and choose New order for customer. Omnilinker creates a draft with the same buyer details, addresses, pickup point, linked contact and currency, without products, and opens it. The new order belongs to your personal source. You need Create order. The draft keeps the buyer’s name, company, phones and tax data, but not the link to the buyer’s marketplace account. It gets no delivery method; when its pickup point is a parcel locker, the locker’s operator gives the carrier (From the rules), as for a marketplace order.

Archive and restore

Archive orders you have finished with, to keep them out of your folders. An archived order is shown only in Archive and cannot be changed until it is restored.
  • To archive an order, choose Archive in its row’s ⋯ menu or in Actions on its card.
  • To restore it, open it and choose Restore from archive on the banner at the top of its card, or in Actions. It returns to the status it had.
An archived order opens from Archive, and from the notices that ask you to restore one. Its card says “Archived — it can’t be changed until you restore it” and shows the order, its payments, its shipments, where it stands in your ERP and its history. Until you restore it, the card offers nothing that changes the order: you cannot edit it, change its status, confirm it, record a payment, split or delete it, send it to the ERP, pack it or use your automations’ buttons. Anonymize (GDPR), New order for customer, issuing a receipt and, in the ERP section, Entered in ‹ERP› by hand stay available. Without Archive orders, the banner says that someone with that permission restores it. Floor mode does not open an archived order either. When you scan its number or its parcel’s barcode, or follow a link to it, floor mode says “Order #1042 is archived. Restore it on its card to pack it.”, with a link to its card. It shows none of the order, and your station’s buttons stay inactive. If an order is archived while you have its card open (Omnilinker’s nightly archiving, or another person), your next change says the order was not found and the card opens it again, archived. An order that holds a stock reservation cannot be archived: “The order still holds an active stock reservation and cannot be archived until it is released or converted.” Convert or release the stock first. Omnilinker also archives orders by itself every night: orders in a Delivered- or Cancelled-type status for 3 months. Orders that still hold a reservation are skipped. You need Archive orders to archive and restore.

Delete an order

Choose Delete in the row’s ⋯ menu or in Actions, and confirm. Deleting cannot be undone. Stock the order holds is released or put back. You need Delete order. If the order is in your ERP or on its way there, deleting it cancels it in the ERP too, and the card asks first. Open Actions and choose Delete; the row’s ⋯ menu does not offer Delete for such an order. See Change an order that is in the ERP. To remove the buyer’s personal data but keep the order, anonymize it instead.

Anonymize an order

Open Actions and choose Anonymize (GDPR). Confirm twice: “Anonymize this order’s buyer data (GDPR erasure)? This is irreversible.” and “Confirm once more: buyer PII will be permanently scrubbed.” Omnilinker erases the buyer’s details (including the name, company, marketplace buyer account and phones), both addresses, the NIP and the foreign tax ID, the pickup point and the internal note. The foreign tax ID’s type and the VAT payer status stay, because they say nothing about a person. An anonymized order never gets buyer data back from the marketplace. The products, payments and history stay. On the list, the order shows “data erased — GDPR”. You need Anonymize orders. If the order was sent to an ERP, Omnilinker also erases the delivery details from its own record of those sends, and withdraws a send that is still waiting for the agent. The order already in the ERP is not changed; see Customers in your ERP. To erase a customer’s data from your contacts as well, anonymize the contact; see Contacts.

Bulk actions

Tick orders on the list; the checkbox in the header ticks every order on the page. The bar above the list shows how many are selected and offers:
  • Your custom trigger buttons placed on the list. See Custom triggers.
  • Change status: pick the Target status and click Confirm. You need Change status.
  • Mark as paid: adds a payment of the order’s full total to each selected order on the current page. You need Manage payments.
  • Delete: asks “Delete … order(s)? This cannot be undone.” You need Delete order. When selected orders, on any page, are in your ERP or on their way there, the question says how many: ”… of them are in ‹ERP› and are cancelled there too.”
  • Send to ‹ERP›, when the ERP integration is on: queues each selected order for the connection its source sends to. An order that cannot be sent is counted as failed. You need Send orders to the ERP.
  • Issue … receipts, when your plan includes fiscalization: issues a fiscal receipt for each selected order, up to 50 at once. See Issue receipts for many orders.
Mark as paid adds a payment of the order’s full total to every selected order, including orders that are already paid or partly paid. Use it for unpaid orders only: any other order becomes Overpaid.
Change status, Delete and Send to ‹ERP› change up to 50 orders at once, and the list reports “Done: … order(s) updated.” or “Done: … succeeded, … failed.” With more than 50, the change runs in the background: a bar shows the progress, and the list refreshes when it is done. Refresh reloads the list if it does not. Export, E-mail / SMS, Invoices, Labels, Merge and Split in the bar are not available yet. To print labels for many orders, use the Shipments list; see Print many labels at once.

Not available yet

  • Copying an order, creating a return, and merging orders.
  • Exporting orders.
  • Sending e-mails or messages to buyers.
  • Choosing the list’s columns: Column configuration does nothing yet.
  • Filling in extra fields on an order.

Troubleshooting

Order management is switched off for your organization, or you do not have the Orders permission. Ask your administrator; see Modules and feature availability and Permissions reference.
The order was saved while you had it open: by someone else, by the sales channel (a buyer’s change), or by Also update open orders in Delivery methods. Omnilinker loads the latest version; make your change again.
The order was archived. Restore it with Actions > Restore from archive; see Archive and restore.
The order was deleted, or it belongs to another organization. An archived order opens, read only; a change you save on a card whose order was archived meanwhile is not found, and the card opens it again, archived. See Archive and restore.
The order is confirmed and has not been sent. Move it to a Sent-type status, choose Convert stock, or cancel it, then archive it.
You entered a negative price on a product or manual line. Enter the price as zero or more. Discounts cannot be added by hand yet.
A line needs a name, and its price and weight must be numbers. Use a comma or a dot for decimals.
The order’s stock was already deducted or released, for example by a status change someone else made. Reload the order.
Move at least one piece, and no more than the line has.
Copy from customer needs a linked contact. Choose one with Choose customer first.
Confirm — unavailable means the order waits for the buyer’s delivery details from the marketplace. Omnilinker confirms it when they arrive. Without the Change status permission, the switch cannot be clicked.
The order has been sent to your ERP (or is on its way), and what you tried to change cannot be carried to it: a line’s warehouse, merging or splitting, or a change to the products while the order has no confirmation from the ERP or is being cancelled there. Change it in the ERP, or cancel the order, which cancels it there. See Sending to the ERP.
The reasons follow, for example it is not confirmed, or its source does not send orders to an ERP. Fix them on the order, or see When something goes wrong.
You need the Journal permission to see an order’s history.

Permissions

The permissions are under Ordering in the role editor. See Permissions reference.

Order statuses, sources and extra fields

Shape your status folders and set each source’s defaults.

Contacts

The customers your orders are linked to.

Shipments, labels and tracking

Ship an order and print its label.

Automations overview

Let Omnilinker act on orders for you.